The Arts Center of Greater Corvallis, Oregon (TAC) seeks qualified Administrative Assistant candidates. This is a full-time, non-exempt position in Corvallis, OR. Remote work is not offered with this position.

Compensation

• Annual Salary: $35,000 – $40,000/yr depending on experience.
• Includes health insurance (employee pay 15%), generous vacation and holidays, and Simple IRA with a 3% match.

Mission

The Arts Center inspires creativity and contributes to community well-being through equitable access to and engagement with the visual arts. We collaborate to offer exhibitions, learning opportunities, artist development, and cultural events centered on art, artists and art enthusiasts, in the greater Corvallis area.

Commitment to Justice, Equity, and Transparency

In the 1960s, the innovative, grassroots effort of artists, civic leaders, and multiple Oregon State University departments was quite radical: they set out to establish the Corvallis Arts Council as the first community-based arts organization in the State of Oregon, and 27th in the United States. In 2008, we changed our name to The Arts Center with the goal of becoming inclusive of all people and groups seeking connection with the arts. We believe that art is a welcoming portal for cross-cultural participation that connects people and creates community. 

In 2020, The Arts Center began an organization-wide process of learning and change to examine and address discriminatory policies, dominant cultural practices, and decision-making systems, with the goal of becoming a just, equitable, diverse, and inclusive arts organization. We are actively working to embed justice, equity, and transparency into every level of our organization. We invite individuals who share our commitment to this goal to join our team and to help shape a more just and equitable future for our organization as well as for the communities we serve.

Position Overview

The Administrative Assistant works closely with all TAC staff to support the organization’s overall well-functioning. The position reports directly to the Executive Director.

Key Responsibilities

• Oversight of customer records management (CRM) platform including tacking, updates, and reports for community members, donors, sponsors, grantors, volunteers, customers, tickets sales, and artists
• Working with the Development Assistant in processing incoming donations and gifts to TAC in a timely manner utilizing the (CRM) platform
• Keep current knowledge of all TAC programs, special events, and staff responsibilities
• Management of facility rentals processes and staffing rentals when needed
• Regular website updates (WordPress)
• Management of TAC Collaborative Google Drive, including on-boarding and off-boarding of employee access and maintaining Organizational Google
• Calendars
• Updating weekly staff coverage schedulers
• Facilities management, including on-board and off-board of employees and communications with the City of Corvallis maintenance department
• Fielding incoming inquiries (in-person, email, and phone) to TAC from the community, artists, etc. to the appropriate staff member
• Support with annual fundraising event planning
• Provides additional support to the Executive Director as needed.

Qualifications

• Commitment to justice, equity, and transparency in all practices
• Demonstrated experience arts administration (preferred) or other administrative support experience
• Experience with database management
• Experience with WordPress
• Expertise in use and navigation in a collaborative Google Workplace including GDocs (word processor), GSheets (spreadsheets), GDrive (cloud folder system), GForms (form creator), and Gmail (email), etc.
• Create, utilize, and navigate files across Microsoft Office
• Strong organizational and communication skills
• Ability to track decisions transparently, ensuring inclusion in all policies and practices.
• Ability to work in a non-fully ADA-compliant environment with accommodation assistance as needed.

Application Process

• Please submit your cover letter, resume, and three references (PDF files only) to executivedirector@theartscenter.net.
• Applications will be accepted through October 11, 2024
• Next step notifications will be sent by October 25, 2024

Equal Opportunity Statement