ARPA Live Event Support Industry Program

Call to Musicians

 Application Opens: Noon 8/16/2022

The ARPA Team at Business Oregon is pleased to share the third and final phase of the agency’s American Rescue Plan Act Coronavirus State Fiscal Recovery Fund for Live Events Program. We ask that you share this information widely over the next few weeks within your networks, communication partners, and industry members!

An overview of the program is found below; here are a few links to:

Program Guidelines

Frequently Asked Questions

Application Checklist

The Live Event Support Industries Program is administered by Business Oregon, the state’s economic development agency. The Oregon legislature allocated Business Oregon federal American Rescue Plan Act (ARPA) Coronavirus State Fiscal Recovery Funds for the purpose of supporting live event support industry service providers negatively impacted by the COVID-19 public health emergency. This Program will provide up to $10 million in grant assistance to qualifying applicants that have experienced financial hardships as an outcome of public health measures necessitated by the COVID-19 public health emergency.

Program Purpose

For the purposes of this Program, the “live event support industry” includes for profit businesses, nonprofits, sole proprietors, and independent contractors whose principal business activities result in 50% or more annual revenues derived from the provision of goods (rented or sold) or services for the production and execution of live events.

Financial hardships eligible for funding under this Program are restricted to loss of earned revenue, of no less than $10,000, from live event contracts, goods, or services in support of live events in Oregon. This shall be calculated in the online application as the difference between live event support industry revenue in calendar year 2019 less the service provider’s live event support industry revenue in calendar year 2020. For the purposes of this Program, loss of earned revenue from tuition or teaching fees is not considered eligible.

Application Period & Process

To apply, applicants will need to create an account through the online application system, which will open at 12:00 pm on Tuesday, August 16, 2022. Applicants that operate multiple live event support businesses must submit one application per each eligible business. Please note that to submit multiple applications, you will need to create separate accounts using different email addresses. All applications must be received no later than 12:00 pm on Tuesday, August 30, 2022. Award decisions will be announced in September 2022.

Application Process Steps

  • Applicant reviews application guidelines and supplemental information available on the Business Oregon website
  • Applicant completes and submits application by 12 pm Tuesday, August 30.
  • Business Oregon conducts a lottery of the applications and performs eligibility reviews per program guidelines (see below). Selected applications are moved forward for financial review
  • Business Oregon requests financial documents from selected applications for financial review
  • Selected lottery applicants upload requested financial documents; Business Oregon reviews submitted documents for financial eligibility per program guidelines (see below)
  • Business Oregon notifies all applicants of final award decisions
  • Business Oregon requests completed contract form for grant award.
  • Business Oregon disburses program awards

Who Should Apply

The “live event support industry” includes for-profit businesses, nonprofits, sole proprietors, and independent contractors. Applicants who apply must be an authorized representative of the applying organization or independent contractor as applicable. Applicants will self-attest that in calendar year 2019, they earned 50% or more annual revenue derived from the provision of goods (rented or sold) or services for the production and execution of live events in Oregon. Applicants will be asked to select an eligible entity type based upon their principal business activities and may be asked to provide confirmation of live events they supported.

Eligible service providers for the Program include but are not limited to:

•             Event Planners, Designers, and Talent Buyers

•             Event Sound, Video, Lighting, Rigging, and Staging Providers

•             Event Supply Rental Companies

•             Event Catering Providers

•             Event Scenic, Décor and Floral Vendors

•             Theatrical Services and Equipment Rental Providers

•             Specialty Entertainers such as DJs, MCs, Costumed Characters, Actors, Musicians, Musical Groups, Auctioneers, and other special event-specific talents

•             Specialized Event Services and Vendors such as Event Security, VIP Toilets, Photobooths, Portable Gaming, Amusement Providers, and Event Transportation Providers, Ticket Agencies, etc.

•             Wedding-Specific Services and Vendors such as Stylists and Makeup Artists, Photographers and Videographers, Planners and Coordinators, etc.

Program Awards

A lottery system will be used to select eligible applications and inform award determinations.  All applications will be assigned a randomly generated 16-digit number upon submission. Applicants will be entered into a lottery pool based on their geographic location, as determined by their headquarters/domicile address, and prior COVID-19 relief funding. Program awards will generally range between $10,000 – $100,000. Awards from this Program shall not exceed the applicant’s reported loss in revenue from live event support activities between 2019 and 2020 or $100,000 (whichever is less).

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